A suggested agenda of a Game Plan workshop for teams and questions to use in a Digital Facilitation.
Game Plan Workshop – a suggested high-level agenda
Who
- Function and Team level workshops facilitated by their manager
Decide the best format to run the workshop with your team:
-
- Digital Facilitation
- Whiteboard tool like Mural or Miro
- Post Its / Sticky Notes
Agenda
- Share the context - any higher-level team and function Game Plans as a baseline for a team Game Plan.
- Explain the rationale for why the organization is using Game Plans.
- Complete the core components of the Game Plan using the Game Plan Questions.
- Set outcome-based goals (OKRs) for the upcoming period.
Post workshop steps
- Share and discuss your Game Plan with a manager and highlight Methods and Obstacles.
- Put Game Plan and OKRs in TG
- Ensure Game Plans continue to reflect the current OKR status during weekly or biweekly check-ins.
Core Components - Game Plan Questions
1. Vision & Purpose
Steps
- Review your organization's purpose and goals
- Review higher level team Game Plans.
- Decide the role your team plays in ensuring organizational success.
Questions to answer as a team
- What is our team why?
- What is the change / difference we want to make?
- What do we as a team want to achieve?
2. Values, Drivers & Principles
Steps
- Consider team values: the beliefs and principles that guide team behavior and decision-making.
- Consider team drivers: the factors that motivate and inspire the team to do their best work.
- Consider team principles: the guidelines that the team uses to make decisions and interact with each other and external stakeholders.
Questions to answer as a team
- What motivates us to pursue our vision and purpose?
- How do we want to treat each other as team members?
- What kind of relationships do we want to have with our stakeholders?
- How do we want to work together as a team?
3. Objectives and Key Results
For detailed information on how to plan and create OKRs see Planning OKRs for the upcoming period
4. Methods
Steps
- Define how you want to achieve your Vision and goals.
- Identify what needs to be done and how you will need to work together.
- Identify the resources and time you need.
Questions to answer as a team
- How will we achieve our Vision?
- How will we achieve our goals - what specific actions do we need to take?
- What resources or time do we need to achieve our targets?
- How do we track our progress?
- How do we ensure we are able to react to challenges?
5. Commitments
Steps
- Confirm tasks and activities to achieve your Key Results.
- Assign owners.
- Agree individuals and/or teams that will be contributors.
- Assign each a date to be completed by.
Questions to answer as a team
- What specific activities and tasks need to happen to achieve our Key Results?
- What are the most critical and urgent activities and tasks that will help us achieve our goals?
- Who is the best person to own each action?
6. Interlocks
Steps:
- Discuss where there might be obstacles or unclear dependencies with others.
- Vote to prioritize and limit the number of interlocks to five.
- Assign the top five interlocks to owners.
Questions to answer as a team
- Where are we dependent on others?
- Who do we need support, participation, or a decision from to achieve our goals?
- Which interlocks are most critical to resolve, and how will we resolve them?
7. What we will not do
Steps:
- From our priorities, decide what will we not focus on during this period.
- Decide what to keep on our Game Plan but isn't a focus for the current period.
Questions to answer as a team
- What did we decide not to include in our goals for this period?
- What still feels important but is not a priority to help us reach our current goals this period?
- What might be a distraction for us right now?