How to run a Game Plan workshop

A suggested agenda of a Game Plan workshop for teams and questions to use in a Digital Facilitation.

Game Plan Workshop – a suggested high level agenda 

Who
  • Function and Team level workshops facilitated by their manager
Method
  • Face to face - using a whiteboard & Digital Facilitation
  • Remotely - using Miro/Mural and Digital Facilitation
Agenda 
  • Share the context - share any higher level team and function Game Plans as a baseline for this Game Plan.
  • Share rationale for why the organisation is using Game Plans.
  • Set outcome based goals (OKRs) for upcoming period.
Complete the other components as required - See below the specific questions for each Game Plan component.
  • Team Vision & Purpose.
  • Team Values, Drivers & Principles.
  • Specify what methods and action will be taken to achieve your goals. Each action should have a timeframe for delivery and an owner.
  • Identify potential obstacles and challenges, including those with other functions/teams.
  • Identify those areas that are not a focus for this period.
Post workshop steps
  • Share and discuss your Game Plan with manager and highlight Methods and Obstacles.
  • Put Game Plan and OKRs in TG
  • Ensure Game Plans continue to reflect the current OKR status during weekly or biweekly check–ins.

Game Plan Questions

Vision and Purpose

vision and purpose

How 
  • Start from the context of the organisation purpose and goals - use any higher level function/unit Game Plans.
  • Decide the role your team plays in ensuring organizational success.
  • Use digital facilitation to get ideas from the team.
  • If you’ve already discussed these ideas/topics/questions with the team you can draft them straight into your Game Plan.
Questions to ask the team in a Digital Facilitation
  • What is our team why?
  • What is the change we want to make?
  • How would it look if we were successful?
  • What do we as a team want to achieve?
  • Whose life are we trying to impact positively? 
  • What does our ideal world look like?

Values, Drivers and Principles

values drivers and principles

How 
  • Use Digital Facilitation to derive team values, drivers and principles from your team Vision.  Gather the input from the team and vote on it; use that as a starting point for the conversation. 
  • List team beliefs and drivers that are important to share – even the ones that are obvious or feel apparent to you.
  • Specify all your values, drivers and principles – even if they conflict with others.
  • You can choose to visualize your values using sliders to show the friction or emphasis between competing values.
Questions to ask the team in a Digital Facilitation
  • What is important to us?
  • Ask from outside-in point of view, how do we want to be perceived by others?  
  • How do we want to represent ourselves to our customers?
  • What drives our decision making and behaviour?
  • What would we not tolerate as a team.

Objectives and Key Results

OKRs


Team Objectives – what we want to achieve
  • What are our goals?
  • What do we want to achieve by the end of the period?  

Key Results – the measure of how we achieve our objectives
  • Outcome based, measurable and specific
  • How will we measure if we have been successful in achieving our goals by the end of the period?
Questions to ask the team in a Digital Facilitation

To create Bottom Up OKRs:
  • How can our team contribute to our organization goals?
  • What specifically can we do to contribute to our unit/function (higher level) Objectives?
  • What would be the best outcome based metrics to measure our team success?
What other teams do we need to align with to ensure we work effectively and don’t duplicate work?

Questions, Obstacles & Dependencies 

questions obstacles and dependencies

How
  • Once you have identified the goals for the team that you would like to achieve, use digital facilitation to gather input into what might be the obstacles or dependencies that could keep you from achieving your goals. 
  • Discuss the outcomes.
  • Vote to prioritize and limit the number of obstacles and dependencies to five.
  • Assign the top five obstacles and dependencies to owners.

Questions to ask the team in digital facilitation
  • What do we need to be able to work efficiently? 
  • Where are we dependant on others? 
  • What critical obstacles can we identify?
  • Which obstacles are the most critical to resolve, and how will we resolve them? 

What we will not focus on?

what we will not do

How
  • Once you have identified the goals and any obstacles and dependencies for the team, use digital facilitation to gather thoughts on what might be ‘nice to work on’ but may be a distraction in the current period.
Questions to ask the team in digital facilitation

  • What will we definitely not work on this period?
  • What might be a distraction for us right now?
  • What is maybe desired, but not a priority and will not contribute to us reaching our current goals?

Methods

20x scale

How
  • Once you have the objectives you can use the Digital facilitation to discuss what would be the key drivers and initiatives to reach them
  • Rank and prioritize the list.
  • Assign each an owner and any necessary contributors.
  • Assign each a date to be completed by.

Questions to ask the team in digital facilitation
  • What specific actions do we need to take?
  • What are the most critical and urgent actions?
  • Where can we get help from?
  • What additional resources do we need?